Academic Advising

Faculty Resources


Student and Faculty at a computer

Fall 2019 Registration Dates

  • Monday, March 18:Advising begins
  • Monday, April 1:  Registration starts at 7:00 A.M. for seniors
  • Tuesday, April 2:  Registration starts at 7:00 A.M. for juniors
  • Wednesday, April 3: Registration starts at 7:00 A.M. for sophomores
  • Thursday, April 4:  Registration starts at 7:00 A.M. for first years 

Classification of Students:
0-23 earned credits: First Year
24-55 earned credits: Sophomore
56-86 earned credits: Junior
87+ earned credits: Senior

Advisee Meetings

Advisee Meetings

To help you prepare for your advisee meetings, please reference the Academic Advising Checklist for faculty.


  • Review your faculty portal for any advising notes you have from previous meetings.
  • Communicate your expectations to your advisees prior to the meeting. Feel free to use the below template as a reference:

I look forward to meeting with you. Our session will be the most productive if you come with questions or topics to discuss. It will be helpful if you bring a list of the courses you are thinking about for next semester. Please use the class scheduling grid to prepare a schedule of desired courses and alternates for them if they become full. In addition, a proposed plan mapping out your courses for each semester until graduation is often helpful. Please let me know if you have any questions and I will see you on ____________ at ___________.


  • Ask your advisee how his or her semester is progressing.
  • Discuss classroom performance – is he/she mastering the material and earning the grades needed for their next semester?
  • Inquire about his/her non-academic life (campus activities, hobbies, jobs, relationships, roommates, family, etc.) Many students do not know how to advocate for themselves or find help that they may need. Let him/her know that resources are available if he/she is struggling with any issue. Pressing concerns should be referred to the Wellness Center or the Residence Life Office.
  • Ask your advisee how the content of his/her coursework fits into her/his larger career and life goals.
  • Review with the student his/her degree audit report.  Discuss remaining requirements (both general education and major) and review the proposed schedule he/she has come prepared with.
  • Further discuss a graduation plan and highlight key points:
    • 122 credits needed to graduate
    • 45 upper division credits required (300+ level)
    • Cumulative and Major GPA must be a 2.0 or higher
  • Ask the student if his/her questions/topics were addressed.
  • Encourage the student to utilize Career Services and Internships for career exploration, internships, connecting with employers, resume/cover letter assistance, graduate/professional school resources, interviewing preparation, etc.
  • Remember that there are a variety of campus resources available to assist students on a wide range of issues.

Post Meeting

  • Enter any important notes, specifically recommended classes, into the faculty portal.
  • Need additional resources?
    • Great resources to seek out include your Department Chair, the Student Success Center, and the Catalog.
Classification of Students:

0-23 earned credits: First Year
24-55 earned credits: Sophomore
56-86 earned credits: Junior
87+ earned credits: Senior

Submitting Early Alerts

Submitting Early Alerts

Faculty and staff who report students through the early alert system play an important role in the university’s retention efforts. Alerting the Student Success Center to a situation provides an opportunity for additional outreach to students who could be struggling with any number of issues that are affecting their class attendance and academic performance.

To submit an “Early Alert” report, log-in to the faculty portal and click “Student Early Alert” in the left hand column. Directions and the early alert form will appear. Please fill-out the form completely. The student will be contacted by a member of the early alert team, which meets weekly.

If you submit a concern about a student in your class, messages to the student from an early alert team member will instruct the student to speak to you, the instructor, about the situation.  We believe that you are the first and most important point of contact for the student.

If you have questions or would like to speak with someone in person, please contact Joe Dulak.

Joe Dulak, Director of Learning Assistance, Tutor Coordinator, Early Alert Case Manager
Office: 70L Griffin Hall
Phone Ext.: 1414

NSOR Details and Resources
New Student Orientation and Registration (NSOR) Updates 
2019 NSOR Dates:

Saturday, April 13th

Saturday, June 15h

Monday, June 17th

At-A-Distance Registration 

At-A-Distance (online registration) is available to students who live at a distance and cannot attend an NSOR session in person. Click here to sign up to help advise!

Resources for At-A-Distance Registration:

1. Google Calendar and Zoom Instructions

2. Registration Thru the Student Portal

3. IGEP Pre-Advising Worksheet

4. IGEP Pre-Advising Video 

5. Honors Pre-Advising Worksheet

6. Honors Pre-Advising Video  

7. Anchor Course Handout

8. IGEP First Year Registration Guide

9. IGEP Placement Explanation

10. IGEP placement guide by major

11. Email Communication to Students

Online Orientation

Online Orientation kicks off June 18th! Go to to learn more.

Welcome Weekend and Move-in

Thursday, August 22nd: All First Year Students Move-in

Friday, August 23rd – Sunday, August 25th: Welcome Weekend

Monday, August 26th: Classes begin

Mailing Address:
Saint Mary's University of Minnesota
Academic Advising Office
700 Terrace Heights #6
Winona, MN 55987-1399

70 Griffin Hall

Monday - Friday
8 a.m. - 5 p.m.